Lower Columbia College | Satisfactory Academic Progress

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Satisfactory Academic Progress

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Students must maintain a satisfactory academic progress (SAP) in their program of study at Lower Columbia College to be eligible for federal and state student financial aid.

The US Department of Education (federal student aid) has a standard of SAP that differs from Washington State's (state aid) requirements. Students are required to achieve SAP based on the type of aid they are receiving. Students receiving both types of aid will be held to both standards. Both federal and state requirements are monitored quarterly.


Federal Measurement

Students receiving federal aid (Pell Grant, Federal Supplemental Educational Opportunity Grant, Federal Work Study, and Direct Loans) will be held to the federal standard and must meet both Pace of Progression and GPA requirements to be in good standing:

Pace of Progression

Pace of Progression is measured cumulatively to make sure a student completes their academic program within the 150% federal Maximum Time Frame (MTF), which is the maximum length of time a student is eligible for federal student aid. LCC is required to count the following:

  1. credits transferred in from other schools as attempted and completed credits regardless of whether aid was received
  2. all credits reflected on the student's LCC transcript as attempted and completed regardless of whether financial aid was received for those credits. Example: a student's academic program is 90 credits in length, 90 X 150% = 135 credits.

To meet Pace of Progression, students must complete a minimum of 67% of attempted credits. This is calculated by dividing total cumulative completed credits by total cumulative attempted credits reflected on the student's transcript.

Examples:

  1. A student registers for 12 credits, but only completes 8 credits, 8 ÷ 12 = 67%. The student met SAP.
  2. A student registers for 15 credits, but only completes 5 credits, 5 ÷ 15 = 33%. The student did not meet SAP; see Financial Aid Warning and Suspension below.

Grade Point Average (GPA)

A minimum GPA of 2.0 quarterly, and cumulatively at the end of the 6th quarter of attendance at LCC is required.

Financial Aid Warning will occur if:

  • The student's cumulative completed credits are less than 67% of cumulative attempted credits.
  • The student's quarterly GPA is less than 2.0 at the end of the quarter.

Financial Aid Suspension will occur if:

  • The student is on Financial Aid Warning and then does not meet 67% progression in the next quarter of attendance.
  • The student is on Financial Aid Warning and does not achieve a minimum quarterly GPA of 2.0 in the next quarter of attendance.
  • The student's cumulative GPA is below 2.0 at the end of the 6th quarter of attendance.
  • It is determined that student cannot mathematically complete their program in the time remaining.
  • The student has reached 150% of their program credit requirements.
  • The student has completed all degree requirements, but is not applying for graduation until a future quarter.

Above warnings and suspensions apply to federal aid.


State Measurement

Students receiving state aid (Washington State Need Grant, State Work Study, College Bound Scholarship) will be held to the state standard and must meet the following:

If You Are Funded For SAP is Completing Warning Status Suspension Status
Full Time / 12+ credits 12 credits 6 - 11 credits 0 - 5 credits
3/4 Time / 9 - 11 credits 9 credits 5 - 8 credits 0 - 4 credits
1/2 Time / 6 - 8 credits 6 credits 3- 5 credits 0 - 2 credits
< 1/2 Time / 1 - 5 credits Complete all attempted credits No Warning Available Less than Attempted Credits
A minimum quarterly GPA of 2.0 is required regardless of the enrollment level to avoid warning status, or suspension if the student is already on warning status.
  • The Maximum Time Frame (MTF) for which a student is eligible for state aid is 125%. Example: a student's academic program is 90 credits in length, 90 X 125% = 113 credits.
  • Students who have received an AA degree or have completed all credits required to obtain an AA, regardless of whether graduation is applied for, are ineligible for State Need Grant funding for 5 years after the date they have completed their AA degree. To avoid a repayment of Washington State Need Grant, notify the financial aid office when all course requirements for an AA degree have been met.

Financial Aid Warning will occur if:

  • The student did not complete the minimum number of credits for which state financial aid was received.
  • The student's quarterly GPA is less than 2.0 at the end of the quarter.

Financial Aid Suspension will occur if:

  • The student is on Financial Aid Warning and then does not complete 100% of the credits for which state financial aid was received in the next quarter of attendance.
  • The student is on Financial Aid Warning and then does not achieve a minimum quarterly GPA of 2.0 in the next quarter of attendance.
  • The student completes less than 50% of attempted credits for which state financial aid was received in the quarter.
  • It is determined that the student cannot mathematically complete their program in the time remaining.
  • The student has reached 125% of their program credit requirements.
  • The student has completed all degree requirements, but is not applying for graduation until a future quarter.

Above warnings and suspensions apply to state aid.


 

General Standards Applicable to all Financial Aid Students

The Financial Aid Office sets the student’s quarterly enrollment at the time of the original disbursement or based on additional eligible credits added during the first week of the quarter.

The financial aid census date is the 10th day of the quarter. No award adjustments will be made after the 10th day. If the student is awarded for the first time after the 10th day of the quarter, the attempted credits will be the number of credits registered for on the day the student was awarded. This enrollment will be considered the student’s attempted number of credits for the quarter for both state and federal aid programs and satisfactory academic progress.

Financial aid can only pay for classes that are 1) published as required to complete a student’s academic program and 2) skill-building and prerequisite classes.

Students are allowed up to 45 attempted credits in skill building and/or prerequisite courses in addition to the credits required to complete a degree program. These credits are also counted in Pace of Progression. In addition ABE, ESL, CEO, HSC, HOFL, JTOS, CJST and GED classes do not count toward a student’s degree program. If these classes are paid for by financial aid, a repayment of financial aid funds is required. Students who register for one or more of these classes are required to notify the Financial Aid Office for a possible award adjustment.

Letter grades that count as attempted credits, but not earned:

  • W – Official Withdrawal
  • V – Administrative Withdrawal
  • F – Fail
  • I – Incomplete
  • N – Audit
  • NA – Never attended

Receiving an F grade will negatively affect a student’s GPA