Employees must have approval for all business travel from their respective Vice President or Dean and follow state rules and regulations. See: http://www.ofm.wa.gov/policy/10.htm.

Airline travel arrangements are handled by the Executive Assistants to the Vice Presidents and reservations cannot be made until the President has signed a Prior Approval for Travel form (below).

• Prior Approval for Travel: should be fully endorsed before any trip-related costs are incurred. The Prior Approval Form must be attached to the Travel Expense Voucher - A20.
• Travel Expense Voucher: required for all reimbursement of business travel expenses. Attach the Prior Approval Form.
• Travel Authorization - A40-A: a cash advance may be issued for other than personal motor vehicle expenses. Use this form to request an advance when all prior advances have been cleared.

College Vehicles

To Reserve a Vehicle Contact:

442.2261
Fax: 442-2269

State vehicles may be used for official business and only state employees may be in the vehicle. The driver must possess a valid Washington State driver's license and be a state employee. The Finance Office will charge your budget with the current rate-per-mile for use.

State Auto/Van or Rental Vehicles

Reservations for state or rental vehicles are made by the Administrative Assistant to Campus Services (see above).